Corporate Services Assistant Manager

Responsibilities

1. Manage day-to-day office operations, facilities, workplace safety, security, and business continuity to ensure an efficient and productive work environment.
2. Oversee facility maintenance, office renovations, utility monitoring, inventory control, and workplace improvement projects.
3. Administer office assets, access management, company resources, and records while ensuring compliance with company policies and audit requirements.
4. Support the development and implementation of corporate services policies, process improvements, cost optimization initiatives, and administrative systems.
5. Manage SAP-related transactions, document management, mailroom operations, employee onboarding/offboarding, and company asset accountability.
6. Coordinate telecommunications and IT services administration, including mobile devices, billing reconciliation, contracts, and vendor support.
7. Monitor and manage vendor performance, service contracts, fleet administration, procurement support, and outsourced service providers.
8. Provide logistical support for company events, executive meetings, employee engagement programs, and collaborate with internal and external stakeholders to drive corporate initiatives.

Minimum Qualifications

1. Bachelor’s Degree in Business Administration, Facilities Management, Engineering, or a related field; professional certifications (FM, OSH, Safety, Project Management) are a plus.
2. At least 5 years of experience in facilities, administration, workplace operations, or corporate services, preferably in a multinational or regional headquarters environment.
3. Proven background in facilities management, vendor supervision, workplace safety, utility monitoring, asset management, and office operations.
4. Strong leadership, communication, analytical, and problem-solving skills with the ability to manage multiple priorities and stakeholders.
5. Proficient in Microsoft Office, Teams, SharePoint, and workplace collaboration tools; SAP knowledge and OSH/BOSH/First Aid certifications are advantageous.